FAQs

HOW CAN I TRUST THE QUALITY OF THE TOUR?

VAC Travel has been providing all the services for each holiday, by hand picking the best guides, hotels, vehicles available. Our sales staff is there to ensure that you book the right holiday according to your needs. All our guides are well-trained and outstanding. They are passionate about their job and that’s why 98% of our clients are highly satisfied with their holiday and keep coming back for more!

You could see our legal business certificate at ABOUT US

WHAT IF I HAVE SPECIAL NEED?

If you have special requirement such as dietary, young children, handicapped or physical limitations.

Please let us know and we can work with both you to ensure that we can meet your needs.

WHAT IF I TRAVEL WITH DISABLE TRAVELERS?

Please let us know the specific condition of the disable person in advance, then we will work with you for the best solution.

HOW SOON I RECEIVE MT TRAVEL DOCUMENT?

As soon as your booking is confirmed, deposited and full payment has been made we will email you a service voucher and Travel guide. You just need to print out and relax until departure date.

WHAT IF MY FLIGHT IS CANCELLED?

If you book an air service from us, our 24-hour emergency assistance service can make all the arrangements. You will be charged for the additional transportation expenses to join your trip, less any refunds paid or payable for their original voucher. Plus, you will not get any refunds of all unused land or water travel arrangements.

VAC Travel recommends you purchase the travel insurance to recover any unexpected cases.

DO YOU OFFER PACKAGE TOUR AND HOW MUCH?

Yes, our selection of package tours offers on the website with price label on, the tour price is very affordable, according Peak season and Low season and the time of booking. Our group size is from 8pax to 16pax/group.

Generally, we customize every tour according to your interest. The tour prices vary depending on the chosen activities and time of booking. We are happy to send you an individual tour offer – just give us a call, send us an e-mail or use the contact form on the website

HOW CAN I CHANGE OR CANCEL THE BOOKING?

If you wish to change or cancel the booking after full payment has been made. We will try our best to accommodate any changes or cancellation fees according each individual supplier policy. Our take is case by case.

Please contact us or your travel agent.

HOW DO I MAKE THE PAYMENT? IS DEPOSITE NEEDED?

We require an upfront 20% deposit or US $ 200 per person for your reservation. You can pay either by bank transfer or by credit card. Please read our Booking & Payment Guide for details.

DO YOU ACCEPT CASH PAYMENT?

Cash payments could be made upon arrival for the final BALANCE directly to the VAC Travel via our company, tour guide or accounts staff. Cash payment is only accepted in writing and issued by the VAC Travel company. Please contact us at sales@vactravel.com for details until the final payments in CASH are accepted.

IS THERE ANY EXTRA CHARGE FROM THE ORGINAL QUOTATION?

For tours, once the services have been confirmed we will not ask for any more money unless there is an increase beyond our control.

For flights, we will inform you of the fare at the time that you inquire about the booking, but the fare is not guaranteed until the time that you issue the ticket.

We therefore suggest that you pay in advance so that we can issue the ticket and guarantee the cost of the flight.

CAN I BOOK AN EXTENTION OR DAY TRIP WHEN IAM IN THE COUNTRY?

Yes, our sales staff is always with you to make sure you meet your needs. As soon as we receive your requests on the phone or enquiry form, we will book the tour for you. Once it’s confirmed we will email you back and ask for full payment.

WHAT SHOULD I EXPECT IF I HAVE BOOJ AN AIRPORT TRANSFER?

After collecting your luggage and completing the immigration and customs procedures, you will walk through the exit gate. Take your time to look for a welcome sign with the VAC Travel logo and your name being held by one of our drivers or tour guides. Please take your time to look around and attempt to locate the VAC Travel representative.

WHAT SHOULD I DO IF I HAVE BOOKED AN AIRPORT TRANSFER BUT I DO NOT SEE THE DRIVER?

Please call us with the emergency number of the local operations offices listed on your itinerary or service voucher. If you don’t have a mobile or cell phone, please ask the airport staff to show you to the nearest phone booth. Our driver or tour guide always is at the airport 15 mins before your arrival.

IN CASE OF EMMERGENCY ON THE TOUR, WHO SHOULD I CONTACT?

In case of emergency on tour, your local guide is the first point of contact. VAC Travel has operations offices across the region and our emergency assistance is available 24 /7. Please see the office contact details listed on your itinerary or service voucher.

WHAT ARE GENERAL FOOD AND WATER PRECAUTION IN VIETNAM?

Food: The rule eats: well-Cooked food.

Generally, try to avoid fresh salads or raw vegetables as they may be washed with contaminated water

Drink: Drink bottled water, and make sure the seal is not broken.

CAN WE MAKE SPECIAL REQUEST ON FOOD?

For vegetarians/vegans, you will have no problem. Most allergies are easy to accommodate. For specific requirements, please contact us in advance.

HOW ABOUT NON-SMOKING ROOMS IN HOTELS?

The non-smoking definition in most countries does not necessarily mean it is smoke-free. While most reputable five-star hotels have non-smoking rooms, some lower grade hotels consider non-smoking as simply removing the ashtray.

WHAT MEDICATION PRECAUTIONS SHOULD I TAKE BEFORE THE TOUR?

It is important to visit your travel medical doctor or specialist travel clinic several months before you travel to allow time for the accurate recommended courses of vaccinations (if necessary). This is particularly important if you suffer from any medical condition and/or are traveling with young children.

ARE THERE ANY GOOD HOSPITALS IN VIETNAM AND SOUTH EAST ASIA?

Vietnam: Yes, there are international standard healthcare facilities in Ho Chi Minh City, Hanoi, Danang & Hue. Cambodia: Yes, there are international standard healthcare facilities in Phnom Penh & Siem Reap.

Thailand: Yes, there are international standard healthcare facilities in many cities. Thailand, along with Singapore, offers the best standard of healthcare in Southeast Asia.

Laos: No, there are no international standard healthcare facilities in Laos. Although there are good standard local hospitals in Luang Prabang & Vientiane.

Myanmar: No, there are no international standard healthcare facilities in Myanmar. Although there are good standard local hospitals in Yangon & Mandalay.

HOW EARLY SHOULD I BUY TRAVEL INSURANCE

You would be suggested to proceed with the insurance as soon as your itinerary is confirmed.

HOW DO I GET VISA ON ARRIVAL?

Once you receive the copy of the visa on arrival authorization letter, please recheck all relevant information including the entry date and passport information. Note down the entry date which must be exact as per the date of your arrival flight. Remember to bring this copy along to board the plane to your destination. If you forget, it could be problematic and you might have to fly to a neighboring country and wait for new approval letter.

If you do not find your answer here please write to us at info@vactravel.com

DO I NEED TO APPLY FOR A VISA?

Most countries in South East Asia require you to obtain a visa. Please check carefully with travel agent regarding specific visa requirements for each country you plan to visit as the legislation does change frequently.

Thailand offers a free visa on arrival to most nationalities. Other countries, including Vietnam, Laos, Cambodia and Myanmar offer a “visa-on-arrival” service which requires you to pay a fee at the airport, or you may prefer to obtain this in advance through the relevant embassy or a visa agent. For visa-on-arrival in Vietnam and Myanmar, you must submit some paperwork before you arrive. Please check with a travel agent. Please note there can be long queues on arrival at the immigration counters.

WHAT IS THE LIMIT OF LAGGUAGE FOR AIRLINES IN VIETNAM?

Each airline has its own luggage allowance policy. This amount varies between airlines, however, generally the limit is 20kgs or 44lbs for the economy, and 30kgs or 66lbs for business class. Excess baggage is charged at a specific rate depending on the individual route.

WHY DO I NEED TRAVEL INSURANCE?

Illness, an accident, or a death in the family is often a source of great contention between travelers and their travel agents for cancellation, refunds and compensation on their travel packages. While we can’t eliminate travel risks, travel insurance can minimize and protect you against such financial loss. Travel insurance is not compulsory, although it is highly recommended to take out a travel insurance policy before your departure. This will be really helpful in case of medical emergency evacuation. The travel insurance will cover against hospital and medical expenses as a consequence of an accident occurring to the bearer during the period of insurance and/or unforeseen illnesses which arise during that period as well.

IN CASE OF LOST LUAGUAGE OR ACCIDENT…, SHOULD I MAKE A CLAIM?

Please contact your insurance company’s claims department immediately. You need to fill in a claim form and submit the following documentary evidence to support your claim: Invoices and/or estimates for property damage, loss or theft; full medical evidence and receipts for medical claims; birth and death certificates for personal accident/life insurance policies.

Again, please make sure you check the policy before purchasing travel insurance.

SHOULD I USE USD / EURO OR VIETNAMESE CURRENCY?

Vietnam, Thailand & Indonesia you have to change your currency into local currency because of local laws. In Cambodia, Laos & Myanmar, you can use USD, EURO and you will need some local currency for day-to-day small purchases like local restaurants, a bottle of water, souvenirs, etc.

HOW SHOULD I TIP?

We recommend around US$7 -10/day/traveler for guides and US$3-5/day/traveler for drivers if less than 4 people in a group, around US$5-7/day/traveler for guides and US$2-4/day/traveler for drivers if there are 5 people or more.

Hotels and restaurant staff A tipping of 5-10% of the total bill in restaurants is appreciated.

If you stay a couple of days in the same hotel, a tip to the maid service of $1-2/day is appreciated. For porters, US$1-2/time/room is acceptable.

Boat Cruise If you travel on a local basic boat such as in the Mekong Delta, Nha Trang, Hue, Hoi An etc., a suggested tip from US$5-10 per boat is appreciated – more or less depending on the group size and the trip’s duration.

For an overnight boat trip such as in Halong Bay or river cruises, the suggestion is $10 – $15 per person per night to cover all the boat crew.

HOW TO USE LOCAL MOBILE PHONE SERVICES?

Mobile phone service is available across in South East Asia, except Myanmar where the GSM network does not support the global network. Ask your guide to bring you to a local phone shop to purchase a SIM card to obtain a local number and prepaid credit. Please make sure your phone set is compatible with the local network. Coverage in rural areas.

WHAT IS THE NOMARL QUALITY OF THE VEHICLES SHOULD I EXPECT?

The standard of vehicles across Vietnam and South East Asia varies between countries.

In Thailand and Vietnam, the quality of vehicles is more modern. They offer new models equipped with air conditioning, seat belts and comfortable seating. Luxury cars such as Mercedes, BMW or limousines are available for hire, but incur an extra charge.

In Myanmar, Cambodia and Laos, the level of development and tourism is lower than elsewhere in the region, therefore it is necessary for you to lower your expectations of the vehicles. The models are generally older and sometimes they may not be equipped with air conditioning, especially in more remote areas. Wearing a seat belt is not common practice in these countries and be aware that not all the vehicles in which you travel will be fitted with seat belts.

CAN I RENT A MOTORBIKE OR A CAR BY MYSELF?

In general, you can rent cars and motorbikes to ride yourself as long as you have an international driver’s license. However, please remember traffic and road conditions in South East Asia may be very different to what you are used to and we DO NOT recommend this.